Workplace Operations Assistant

The Role

As a Workplace Operations Assistant, you will handle and coordinate various administrative functions within the organisation. Your role will involve providing support to the administrative team, ensuring efficient operations, and supporting the overall success of the organisation.

What You’ll Do

• Administrative Operations: Coordinate and support the day-to-day administrative operations, including office management, facilities maintenance, and inventory control.
• Maintain inventory for Office Supplies and swag.
• Courier management (send/receive couriers as per the requirement)
• ID & Access card management follow-up with office for access and RFID cards. Gate passes for visitors & vendors.
• Bank work, vendor office visits for material procurement document submissions etc.
• Official documentation print/scan, filing.
• Planning and preparing for office events, such as meetings, conferences, and other activities. Event decoration & material procurement as required (food, cold drinks, space arrangement etc.)
• Help IT team maintain IT inventory & coordinate systems delivery/receipt for new hires and exits.
• Maintain inventory for office supplies & pantry (Biscuits, stationary, etc.)
• Minor coordination with the building facility manager for repairs, fittings, problem resolution etc.
• Vendor coordination when required (deep cleaning of office, pest control, AMC etc.).
• Handling housekeeping team & office cleaning management and coordination of Office cleaning checks & coordination
• Greeting and directing visitors and answering questions related to the workspace.
• Performing basic office tasks, such as taking messages, sorting mail, maintaining and updating filing, operating office machines, and arranging equipment maintenance and repairs.

Who You Are

• A high school diploma.
• Solid understanding of and experience with administrative and clerical procedures and systems.
• Proficiency with computers.
• Familiarity with office equipment.
• Excellent communication and interpersonal skills. English proficiency is highly preferred.

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