Recruiting Coordinator

At Trunk Tools, we are tackling the massive $13 trillion+ construction industry. We’re an exceptional team of serial entrepreneurs, brought together by our shared mission: automating construction. Our founding team (SpaceX, Stanford, MIT, Carta, etc.) has successfully built and deployed software in construction for 140k+ users, millions of users beyond the construction space, and worked on +$2 billion of built-environment projects. We aren’t another out-of-touch tech startup, most of our team comes from construction. 

We spent the last few years building the brain behind construction. Now we are deploying workflows/ agents, starting with Q&A document chatbot, to be ingrained in construction teams’ workflows, ultimately to automate construction. Given our immense traction with several Fortune 500 construction companies,  we are doubling our team in order to deploy several more agents this year. You will have an opportunity to drive the transformation of a multi-trillion-dollar industry full of waste, risks and inefficiencies.

We’re looking for an enthusiastic Recruitment Coordinator to be an integral part of our Operations Team! You will be involved in many aspects of the recruitment process, ranging from communicating with candidates, partnering with recruiters and hiring managers, and assisting with team projects. The ideal candidate is highly organized, detail-oriented, and a team player.

What you will do and achieve:

• Create and own the recruiting process: Serve as a business partner and SME to advise on recruiting best practices to drive speed and efficiency, this includes managing ATS system, creating reports on candidate pipeline, and creating role job descriptions and scorecards with hiring managers. 

• Interface with external recruiters, lead our internal referrals program and work closely with hiring managers across the team. 

• Manage candidate experience: Build strong relationships with each hire and manage their interview process through prompt follow-up, high-quality coordination of all aspects of the interviewing cycle, and exceptional communication with candidates from initial contact to start date.

• Schedule virtual and on-site interviews with candidates and the team. 

• Lead D&I efforts: Be a company cultural leader and support the company goal of welcoming diversity in the workplace. 

• Source candidates through outbound campaigns and review inbound applications tracked in our ATS. 

Who you are:

• 3+ years of related support experience in complex and fast-paced environments either as an EA or Recruiting Coordinator in an early-stage startup.

• A high degree of professionalism with a customer service mindset and strong interpersonal skills

• Positive attitude with a 'no task too big or too small' mentality.

• Excellent communication skills, strong writing/proofreading skills including grammar, punctuation, and spelling via multiple channels (phone, email, text, chat, and in-person).

• Ability to make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties.

• Experience exercising discretion and confidentiality with sensitive company information.

• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Experience with applicant tracking system software (Ashby, Greenhouse, etc) preferred.

• Proficient with Google Applications (Gmail, Calendar, and Drive)

• Ability to work flexible hours across multiple time zones, depending on the needs of the candidates and the team, and be onsite as needed to support onsite interviews.

We realize applying for jobs can feel daunting at times. We don’t expect you to check all the qualification boxes and encourage you to apply if you have experience in some of the areas.

At Trunk Tools, we’re working hard to build a more productive and safer environment within the construction industry, and we strive to live by these same values here at Trunk Tools HQ. As an equal-opportunity employer, we are committed to building an inclusive environment where you can be you. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, national origin, age, disability, pregnancy, gender expression or identity, sexual orientation, or any other legally protected class. 

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