Proposal Operations Associate

We are seeking a collaborative and detail-oriented Proposal Operations Associate to join our Product Marketing team. In this role, you will report to a Senior Manager, Product Marketing and play a crucial role in supporting our proposals and payer go-to-market efforts. The ideal candidate will have intermediate knowledge and skills in various areas, including enterprise software, business principles, project management, data analytics, and communication. You will work closely with cross-functional teams to contribute to the growth of our organization.

As a Proposal Operations Associate at Maven, you will: 

• Project manage incoming employer and payer RFPs to drive pipeline
• Identify and summarize proposal requirements, ensuring a clear understanding of client needs and expectations.
• Schedule meetings with key proposal contributors, create a collaborative environment, and manage project timelines.
• Create project management schedules, meeting agendas, and meeting notes, ensuring all necessary documentation is organized and easily accessible.
• Hold cross-functional team members accountable to timelines
• Communicate quickly and professionally with external stakeholders
• Finalize all documents for production, ensuring proper formatting and order for submission.
• Support go-to-market management for payer partners: 
• Create documentation to scale launches, onboarding, and ongoing management of payer partners
• Maintain and develop sales content related to each partner and internal guides to support the Maven growth teams 
• Work collaboratively with payer stakeholders to support effective communications of Maven’s value prop and pipeline generation 

We’re looking for you to bring:  

• 2-4 years of professional work experience
• Bachelor's degree in a relevant field.
• Project management and time management skills
• Strong attention to detail and personal accountability
• Strong, clear, concise communication skills
• Intermediate understanding of:
• Enterprise software such as Salesforce, Loopio, etc.
• Business principles and project risk identification
• Data analytics
• General writing and editing skills
• Google Workspace
• Intermediate research skills with the ability to apply new information effectively.
• Enthusiasm for learning about sales and proposal contexts.

Helpful experiences and skills (if you don’t have them, you can learn them with us!): 

• Experience in a fast-paced environment managing multiple simultaneous projects.
• Operational mindset with experience optimizing systems and processes.
• Familiarity with the healthcare industry, digital health, and/or family benefits.
• Experience with Salesforce and proposal portal platforms.

For candidates in NYC, CO, or CA, the base salary range for this role is $80,000 - $100,000 per year. You will also be entitled to receive stock options and benefits. Individual pay decisions are based on a number of factors, including qualifications for the role, experience level, and skillset.

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