Procurement Specialist

About the team & opportunity 

What’s so great about working on Calendly’s Operations team? 

We are the infrastructure of our business that allows us to scale to new heights. 

Why do we need you? Well, we are looking for a Procurement Specialist who will bring excellent communication skills and a drive to continuously improve procurement operations.  You will report to the Manager of Procurement and will be responsible for working collaboratively across Calendly to scale our procurement function.

A day in the life of a Procurement Specialist at Calendly

As a Procurement Specialist, you will serve as a crucial link between our internal stakeholders and vendors, effectively bridging gaps and ensuring that business requirements are met with a high degree of professionalism and positivity. In this dynamic role, you will be expected to operate with a sense of urgency and adapt quickly to a fast-paced environment. Your focus will be on enhancing processes and supporting the scalable growth of Calendly.

On a typical day, you will be working on: 

• Assist in the management of contract processes for new agreements, renewals, and amendments, primarily for SaaS and other indirect goods and services. Help to gather requirements and prepare documentation under the guidance of senior colleagues.
• Collaborate with business owners and experts to understand and verify the business needs behind purchase requests, helping to ensure alignment with organizational goals.
• Work alongside key departments such as legal, IT, information security, privacy, and finance to facilitate discussions on commercial terms and legal compliance, focusing on the administrative aspects of these collaborations.
• Onboard and off-board third party vendors and support ongoing vendor relationships.
• Generate and maintain accurate Purchase Orders (POs) in partnership with accounts payable.
• Organize and support the execution of sourcing events like RFPs, focusing on supporting senior staff in preparation and administrative tasks to ensure efficient execution and risk management.
• Report on procurement outcomes and participate in identifying opportunities for improving procurement processes, systems, and policies.
• Act as point person on the daily operational tasks of the procurement department, ensuring tasks are completed accurately and on time.

What do we need from you?

• Minimum of 2 years of procurement experience required, tech sector preferred
• Bachelor's degree in business administration or a related field is preferred 
• Strong organizational skills and the ability to manage multiple tasks at once
• Effective communication skills, with the ability to work well in a team-oriented environment
• Must be skilled in a digital environment. Most MS Office and Google Suite tools are essential to this job.
• Experience with a procure-to-pay (P2P) and competitive sourcing solution, highly preferred (e.g., ZipHQ, Coupa, SAP)
• Authorized to work lawfully in the United States of America as Calendly does not engage in immigration sponsorship at this time

What’s in it for you? 

Ready to make a serious impact? Millions of people already rely on Calendly’s products, and we’re still in the midst of our growth curve — it’s a fantastic time to join us. Everything you’ll work on here will accelerate your career to the next level. If you want to learn, grow, and do the best work of your life alongside the best people you’ve ever worked with, then we hope you’ll consider allowing Calendly to be a part of your professional journey. 

Our Hiring Process:

We aim to provide an inclusive and equitable candidate experience to everyone who expresses interest in working at Calendly. To learn more about our hiring process, please visit our careers page at www.careers.calendly.com.

Once selected for an opportunity, the recruiter assigned to the role will keep you informed every step of the way. Have questions? Let your recruiter know! Want to share your experience? We are passionately committed to improving and building on our process, and we consider feedback a gift. 

If you are an individual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at recruiting@calendly.com . 

Calendly is registered as an employer in many, but not all, states. If you are located in Alaska, Hawaii, Montana, North Dakota, South Dakota, Nebraska, Iowa, and West Virginia, you will not be eligible for employment. Note that all individual roles will specify location eligibility.

All candidates can find our Candidate Privacy Statement here

Candidates residing in California may visit our Notice at Collection for California Candidates here: Notice at Collection

The ranges listed below are the expected annual base salary for this role, subject to change.

Calendly takes a number of factors into consideration when determining an employee’s starting salary, including relevant experience, relevant skills sets, interview performance, location/metropolitan area, and internal pay equity.

Base salary is just one component of Calendly’s total rewards package. All full-time (30 hours/week) employees are also eligible for our Quarterly Corporate Bonus program (or Sales incentive), equity awards, and competitive benefits.

Calendly uses the zip code of an employee’s remote work location, or the onsite building location if hybrid, to determine which metropolitan pay range we use. Current geographic zones are as follows:

• Tier 1: San Francisco, CA, San Jose, CA, New York City, NY
• Tier 2: Chicago, IL, Austin, TX, Denver, CO, Boston, MA, Washington D.C., Philadelphia, PA, Portland, OR, Seattle, WA, Miami, FL, and all other cities in CA.
• Tier 3: All other locations not in Tier 1 or Tier 2

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