Office Manager Assistant/Support

Location: Remote

Work Shift: TBD

Working Hours: 40 hrs per week (Full-time)
Rate: $10 to $12/hr

JOB OVERVIEW:

We are looking for a proactive and detail-oriented Office Manager Assistant/Support to provide comprehensive administrative support to our Office Manager. The ideal candidate will be responsible for handling various tasks such as invoicing categorization, data entry, filing, report generation, scanning invoices, and revamping organization documents. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities:

• Categorize and process invoices, receipts, credit account receipts, and end-of-month statements accurately and in a timely manner.
• Perform data entry tasks to input and update information into various systems or databases.
• Ensure accuracy in billing details and assist in preparing invoices for billing purposes.
• Organize and maintain electronic and physical filing systems for easy retrieval of documents.
• Scan invoices, receipts, and other documents and categorize them appropriately before uploading them into the company's systems.
• Revamp organization company documents stored in digital and physical formats to ensure easy access and retrieval.
• Assist in compiling and generating reports related to billing, utilities, bill payments, and other office expenses.
• Prepare month-end reports summarizing financial transactions and expenses for review by management.
• Analyze data and generate insights to inform decision-making processes.
• Integrate existing organization documents stored in platforms like Include drive with Google Drive for improved accessibility and collaboration.
• Ensure direct access to QuickBooks by integrating web drive to Google Drive for seamless financial management.
• Liaise with internal teams and external stakeholders to gather information and coordinate tasks as needed.
• Communicate effectively with vendors, suppliers, and service providers to ensure timely processing of invoices and payments.
• Assist in coordinating meetings, appointments, and travel arrangements for the Office Manager as required.

Qualifications:

• Proven experience in administrative roles, with a focus on invoicing, data entry, document management, and report generation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Drive, with the ability to learn new software and systems quickly.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with colleagues and external contacts.
• Ability to work independently with minimal supervision and collaborate effectively within a team environment.

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