HR Specialist - Compensation & Benefits

The HR Specialist - Compensation & Benefits plays a pivotal role in maintaining a smooth and accurate payroll process.They are responsible for ensuring accurate and timely processing of payroll, fees, and employee benefits. They contribute to policy development related to employee classification, compensation, and benefit programs. Working closely with various teams, including HR, Workforce Management, and Finance, this role coordinates the processing of payroll, contracts, and related documentation.  

The ideal candidate possesses strong numerical skills, handles sensitive information adeptly, and has a good understanding of labor legislation.

Responsibilities:

Payroll and Timekeeping Responsibilities:

• Process payroll and consultant fees in the absence of the payroll master/HR Supervisor
• Participate in payroll and benefits processing, ensuring compliance with regulations
• Review and adjust payroll reports for accuracy
• Validate and prepare all government reports
• Prepare and submit the regular reports for all PH taxes and statutory benefits deductions
• Ensure compliance with wage and tax regulations
• Prepare year-end employee tax forms and submit government filings
• Prepare annual reports, including BIR 2316, and submit them to all staff
• Validate and submit the alphalist to BIR before the due date
• Serve as point of contact for staff inquiries on consultancy fees,  compensation, benefits, taxes, and deductions
• Prepare scheduled and ad hoc reports for analysis
• Collaborate with stakeholders to ensure delivery of benefits and payroll services

Compensation and Benefits Responsibilities:

• Collect necessary data from employees for benefits processing and government filings
• Handle complex benefit queries, processing, and escalations
• Assist HR leaders in understanding statutory benefits and requirements
• Support the conduct of training and document processes for statutory requirements related to benefits and payroll
• Submit validated reports for payment, including taxes and other deductions
• Manage staff deductions, including loans, HMO, and reimbursements
• Provide advice to HR leaders on benefits application and policies
• Assist in salary surveys and benchmarking exercises

Additional Payroll Responsibilities:

• Maintain confidentiality of information
• Prepare scheduled and ad hoc reports for analysis
• Perform other duties as assigned by the HR leaders

HR Administration Support:

• Assist HR Dept. in personnel administration
• Arrange payment for HR Dept. invoices in coordination with Finance
• Upload Fee Receipts for Contracted staff
• Oversee and maintain staff data integrity in the relevant payroll system
• Enter new employee data into internal databases
• Administer personal filing system and update BambooHR monthly
• Support automation projects and duties assigned by HR leadership

• Assist HR team in implementing Performance Management System
• Coordinate with Managers and Supervisors for HR matters
• Monitor regularization dates of probationary employees

Working Hours: Tuesday to Saturday, 4 AM - 1 PM Philippine Time

Requirements

• Bachelor's Degree in HR Management, Accounting, or relevant discipline

• Minimum 3 years' proven experience in compensation, benefits, and payroll
• Strong Excel skills
• Familiarity with HRIS and accounting software. Experience with ADP systems, Deputy, Google Suite is an advantage.
• Practical experience with payroll systems
• Ability to handle confidential information
• Good understanding of labor legislation
• Time-management skills
• Excellent communication and organizational skills
• Fluency in written and spoken English
• Work effectively in a multicultural, multi-shift environment
• Work from Home Setup This is a hybrid-Work From Home opportunity. Regular in-person meetings may be scheduled for key projects and deliverables.
• The ideal candidate should reside withing 5 kilometers travel of Makati City. This role requires local errands to be done in Makati City and Taguig City.

Other Qualifications

• Must have access to a reliable high-speed internet connection.
• Must have a computer with the latest model (preferably Core i3 or higher) and at least 8GB RAM.
• Must be available for scheduled and ad-hoc calls, meetings, and chats during regular weekday working hours.
• Must have a quiet workspace that is free from noise and distractions.
• Must have a noise-canceling headset that provides good audio quality for clear communication.

Benefits

• Work from home

About Anytime Mailbox

Anytime Mailbox, a worldwide trailblazer in the virtual mailbox industry, enables individuals, small businesses, content creators, and digital nomads to establish a real street address with a mailbox at over 2,200 locations across the planet. A virtual mailbox eliminates having to be at a physical location to get postal mail while ensuring you'll never miss your mail. With our easy-to-use app, clients can view and manage their postal mail & packages from anywhere in the world and decide whether they want their mail forwarded, scanned, shredded, or thrown away.

We are genuinely decentralized. Embracing work at home since 2013, we appreciate the value of a flexible schedule and work-life balance. We trust our team members to achieve our common goals that have enabled consistent, rapid promotion from within, long-term relationships, and 100% job satisfaction. Because we are at the starting point of our clients' endeavors, our diverse team members enjoy a shared sense of excitement in solution building. Want to join a team enabling our clients to achieve their dreams? 

Our Culture

Our company culture is focused on creating a sense of family within our team. We believe that by fostering a supportive and collaborative environment, our employees are better able to thrive and achieve their goals. From company-wide events and team-building activities to daily check-ins and one-on-one meetings, we prioritize open communication and support for our team members.

We strive to create a workplace where everyone feels valued and supported, regardless of their background or experience. Our commitment to diversity and inclusivity extends beyond just hiring practices - we work to ensure that our culture and policies reflect our values and promote a sense of belonging for all.

If you're looking for a workplace that feels like family, where you can work with a team that supports and uplifts each other, then we encourage you to apply today. Let's work together to create a workplace culture that fosters growth, collaboration, and success for all.

Apply today and let's see how we can work together to achieve great things!

Anytime Mailbox, a worldwide trailblazer in the virtual mailbox industry, enables individuals, small businesses, content creators, and digital nomads to establish a real street address with a mailbox at over 2,200 locations across the planet. A virtual mailbox eliminates having to be at a physical location to get postal mail while ensuring you'll never miss your mail. With our easy-to-use app, clients can view and manage their postal mail & packages from anywhere in the world and decide whether they want their mail forwarded, scanned, shredded, or thrown away.

We are genuinely decentralized. Embracing work at home since 2013, we appreciate the value of a flexible schedule and work-life balance. We trust our team members to achieve our common goals that have enabled consistent, rapid promotion from within, long-term relationships, and 100% job satisfaction. Because we are at the starting point of our clients' endeavors, our diverse team members enjoy a shared sense of excitement in solution building. Want to join a team enabling our clients to achieve their dreams?

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