Finance & HR Specialist

Job Summary:

The Finance & HR Specialist serves as a key member of the Business Operations team, owning the day-to-day financial, payroll, and people operations functions of the organization. This role is responsible for ensuring accuracy, organization, and efficiency across invoicing, billing quality control, employee and contractor administration, payroll support, and HR operations. This individual partners closely with external partners to ensure smooth financial operations while supporting the employee and contractor lifecycle from onboarding through offboarding.

Duties/Responsibilities:

Financial Operations

• Own the invoicing and billing quality control process to ensure accuracy and completeness prior to invoice submission
• Review timesheets, bill rates, pay rates, markups, expenses, and billing data for accuracy
• Coordinate invoice corrections and resolve billing discrepancies with internal teams
• Serve as the primary operational liaison with the Company’s external accounting and finance partners
• Support payroll processing activities and payroll audits
• Assist with financial reporting requests
• Maintain financial records, reports, and supporting documentation
• Process and track employee and contractor expense reimbursements
• Support workers’ compensation audits, insurance audits, and client audit requests
• Facilitate and own accounts receivable follow-up and collections activities

Payroll Administration

• Support payroll processing activities and payroll quality control reviews
• Ensure accurate collection and validation of timekeeping records
• Process payroll changes including new hires, terminations, compensation changes, deductions, and garnishments
• Serve as the point of contact with payroll-related inquiries from employees and contractors
• Support the implementation and administration of an internal payroll function

HR Operations and Program Support

• Coordinate employee and contractor onboarding and offboarding activities
• Administer background checks, employment verification requests, and onboarding documentation
• Maintain employee personnel files and HR documentation in compliance with company policies and applicable laws
• Administer and coordinate benefits administration activities including enrollments, changes, and qualifying life events
• Support open enrollment activities and communications
• Track policy acknowledgements, required training, and compliance requirements
• Assist with unemployment claims administration and workers’ compensation documentation
• Maintain HRIS data integrity and employee records
• Support the development, implementation, and continuous improvement of HR programs, policies, and processes
• Coordinate employee engagement initiatives, recognition programs, and culture initiatives
• Support special projects and strategic initiatives as assigned by leadership
• Perform other duties as assigned

Qualifications/Requirements:

• Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, Finance, or a related field preferred
• 3+ years of experience in accounting administration, payroll administration, human resources administration, business operations, or a related role
• Experience owning and supporting invoicing, billing, payroll, accounts payable, accounts receivable, or financial administration activities
• Experience supporting employee onboarding, benefits administration, personnel records management, and other HR administrative functions
• Experience working with HRIS, payroll, accounting, or ERP systems.
• Experience working with QuickBooks
• Experience supporting multi-state employees and contractors preferred
• Experience within staffing, professional services, consulting, or project-based organizations preferred

Knowledge, Skills & Abilities:

• Ability to work independently and in a team environment
• Excellent organizational and project management skills
• Strong attention to detail and commitment to accuracy
• Strong written and verbal communication skills
• Ability to prioritize multiple competing deadlines in a fast-paced environment
• Knowledge of payroll processes and practices
• Knowledge of general accounting principles and financial administrative practices
• Ability to maintain confidentiality and exercise sound judgement
• Strong customer service and relationship management skills
• Ability to identify discrepancies and resolve issues proactively
• Ability to document and improve processes and workflows
• Ability to establish priorities and demonstrate a strong sense of urgency
• Ability to adapt to changing business priorities and organizational needs
• Ability to manage multiple projects and priorities simultaneously while meeting deadlines
• Strong proficiency in Microsoft Excel and reporting tools

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

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