Executive Director, Business Operations

Location: OaklandFull Time
Job ID: 65161
Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview
The Information Technology (IT) Department is a security first organization. We deliver data and technology services and, through collaboration with partners, transform the role of Information Technology to advance the UC mission. We maintain an innovative, inclusive, and supportive work environment.

Position Summary
This role is instrumental in overseeing and managing the budget and financial stewardship of the ITS department. Responsibilities encompass daily administration, transactions, and regular reporting, analysis, and forecasting, along with oversight of special fund requests (SFRs), vendor relationships, and HR functions. With a focus on achieving overarching objectives through subordinate managers, the position entails goal-setting, program leadership, strategic operational planning, policy formulation, procurement handling, and financial management, all conducted with a high level of independence. The Director may take part in or lead the establishment of systemwide processes or standards for this function. Leveraging strong leadership qualities, the individual navigates uncertainty and complexity, establishes priorities and structure, fosters relationships, and serves as a trusted partner in bridging the gap between business and IT.

Key Responsibilities

30% LEADERSHIP AND COLLABORATION: Leads and strategically manages the business unit, overseeing consolidated operational, digital, and budget processes, including staff FTE, finance, human resources, contract management, procurement and sourcing, and space planning. Provides guidance, mentoring, and dynamic leadership to a diverse team within ITS and system-wide, focusing on advancing digital operational efficiency. Defines clear role expectations and prioritizes assignments for team members. Trains staff on financial practices, policies and processes and maintains an effective team environment. Fosters collaborative relationships with ITS leaders to optimize the functioning of procurement, HR, vendor management, financial, and budgeting functions. Formulates policies and guidelines to effectively carry out the department's mission. Cultivates strong relationships both within UCOP and across UC locations (Systemwide). Collaborates closely with internal and external departments, partnering with program leaders to execute IT programs and projects.

20% ITS BUDGET: Directs and oversees the comprehensive budget development and administration for ITS. Collaborates closely with department leadership to determine annual budget requirements, leading a team that monitors funds and provides regular, detailed reports on budget versus actual expenditures. Leads the analysis for intricate budget, financial, and resource projects, leading the gathering of essential budgetary and resource requirements information during planning stages. Leveraging Oracle Financials and other systems, enters budget and forecast information and produces quarterly and ad hoc variance reports. Proactively manages in-year budget changes and addresses other ad-hoc requests, ensuring agility and responsiveness.

20% FINANCIAL ANALYSIS: Applies advanced concepts to execute complex technical analyses, comprehending past performance and discerning present and future performance and resource allocations. Reviews, and approves advanced financial transactions. Uses advanced understanding of industry practices and organizational policies and procedures to resolve highly complex or difficult assignments.

20% HR AND PROCUREMENT: Spearheads the streamlining and standardization of procurement and vendor management processes, playing a pivotal role in ITS RFP efforts. Serves as the key liaison and oversees collaborations with various departments related to human resources, contract management, procurement, and sourcing. Engages in thorough organizational analysis to identify opportunities for improvement and efficiency. Produces insightful reports that contribute to data-driven decision-making within the organization.

10% PROGRAM LEAD: Oversees charge back programs, directing funds to and from appropriate accounts and locations. Establishes a robust tracking process and generates reports to guarantee the receipt of all funds, contributing to effective financial oversight and control.

Experience
Required Qualifications

Min 10 years of relevant work experience.

Preferred Qualifications

Min 4 years higher education financial experience.

Skills and Abilities
Required Qualifications

Demonstrated expertise leading an administrative group including diverse functional units with a focus on efficiency and outstanding client service.
Proficient in finance policies, practices, and systems, demonstrating advanced knowledge in the field.
Capable of identifying, collecting, and analyzing information from diverse sources, showcasing a strong analytical skill set.
Demonstrates advanced ability to articulate complex finance-related information effectively, both verbally and in writing, ensuring clarity and conciseness.
Proficient in utilizing various spreadsheet and database software tools for specialized and complex financial analysis, fiscal management, and preparation of financial reports.
Exhibits advanced interpersonal skills, fostering effective communication at all organizational levels, coupled with a service-oriented mindset and strong critical thinking skills.
Meticulous attention to detail and adept organizational skills which enable successful multitasking in a high-volume environment.
Adaptable to changing priorities, showcasing flexibility in addressing evolving tasks and challenges.
Functions seamlessly as a collaborative team member, contributing to collective goals and success.
Experienced in leading change management activities and managing their impact across multiple units or departments.
Demonstrated skills in employee supervision and performance management.

Education
Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

Advanced degree in Finance, Accounting, Business, or related area and/or equivalent experience/training.

Job Title
Business System Analysis Manager 2

Job Code
000655

Salary Grade
Grade 27

Payscale:
$150,000 - $200,000

Full Salary Range:
$129,600 - $254,400

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

California Residency Requirement: California residents (or those willing to relocate*) who wish to work onsite, hybrid, or fully remotely, will be considered. This position is not eligible for visa transfer or partnership.

*If currently living out of state, please indicate on your application whether you are willing to relocate within a reasonable timeframe by checking the "willing to relocate" box.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is (3/18/2024). The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.

*LI-SG1

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=65161&PostingSeq=1

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