BigHealth

USA

Posted on: 06 September 2023

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Executive Assistant to CEO

Our Mission

At Big Health, our mission is to help millions back to good mental health by providing fully digital, non-drug options for the most common mental health conditions. Our digital therapeutics — Sleepio for insomnia, Daylight for anxiety, and SparkRx for depression — provide treatment anytime, anywhere.

In pursuit of our mission, we’ve pioneered the first at-scale digital therapeutic business model, in partnership with some of the most prominent global healthcare organizations, including CVS Health and the UK’s NHS. Through product innovation, robust clinical evaluation, and a commitment to equity at scale, we are designing the next generation of medicine and the future of mental health care.

Our Vision

Over the next 5-10 years, digital therapeutics (DTx) will transform the delivery of health care worldwide, providing access to safe and effective evidence-based treatments to billions. Big Health is in a prime position to take the lead in this transformation.

Big Health is a remote-first company, and this role can be based anywhere in the US. We encourage you to apply even if you don’t meet 100% of the job requirements.

Join Us

This role will coordinate and manage scheduling, prepare and organize important materials and plans, and support board and all company meetings in the preparation of materials and planning for the CEO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Candidates must be based in the Orange County or Los Angeles, California area, with the ability to commute to the Orange County region or elsewhere to meet in person with our CEO an average of once a month. We're also open to candidates who live in the Chicago area.

As the Executive Assistant to the CEO at Big Health, you will:

Manage professional and personal scheduling for CEO and other Executive Leadership members as needed, including agendas, mail, email, phone calls, client management, and other company logistics

Coordinate complex scheduling and calendar management

Manage executives’ travel logistics and activities, including accommodations, transportation, and meals

Organize and plan events, both internal and off-site

Format information for internal and external communication – memos, emails, presentations, reports

Provide expense report support and prepare weekly, monthly or quarterly reports as needed

Provide administrative and office support as needed

Maintain professionalism and strict confidentiality with all materials

Other related duties as assigned

In order to be successful in this role, you will have (minimum requirements):

Minimum of 2 years prior experience as an Executive Assistant, or Personal Assistant

At least 1 year supporting C-Level at 200+ FTE company or Director/Above at 1000+ FTE Company

Experience working in a high-growth stage tech company of 100+ FTEs and scaling

Demonstrates impeccable attention to detail and ability to prioritize and bring order to chaos and navigate uncertainty with speed

Able to negotiate complex dynamics with sensitivity and discretion, effectively manage intricate projects and partnerships, and serve as a representative of both the CEO and the company as a whole

Ability to build and maintain relationships across all levels and functions in the organization

Ability to view the bigger picture to help anticipate needs and identify priorities

Able to set up systems and processes that optimize teams and processes in service of a unified goal

Demonstrate strong communication skills that reduces ambiguity and ability to adapt your style to match the context and meet the unique needs of your audience

Ability to travel to be in person with CEO once a month on average, potentially more

Life at Big Health:

Be part of a team that includes clinical psychologists, software engineers, business leaders and even a former professional magician [shh… it’s a secret]

Surround yourself with the smartest, most enthusiastic and dedicated people you’ll ever meet, but who listen well, learn from their mistakes and when things go wrong, generously pull together to help each other out

Check out our values - they’re a living, breathing part of our culture

Enjoy benefits including a generous vacation policy, professional development fund, flexible working locations and more.

Because we are on a mission to bring millions back to good mental health, we believe it’s essential to reflect the diversity of those we intend to serve. We’re an equal opportunity employer dedicated to building a culturally and experientially diverse team that leads with empathy and respect.

Additionally, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Big Health participates in E-Verify and will provide the federal government with Form I-9 information from all new employees to confirm that they are authorized to work in the U.S. Big Health does not use E-Verify to pre-screen applicants.