Executive Assistant to C-Level

Varis is dedicated to creating an environment that fosters personal and professional growth, emphasizing collaboration and cross-functional learning. We go beyond being a mere milestone on your resume; we are committed to helping you thrive and achieve excellence.

We are currently seeking a dynamic problem-solver with a proactive mindset to provide executive support to our President. As an Executive Assistant, you will demonstrate sound judgment and discretion in various situations. Your exceptional verbal and written communication skills, coupled with your ability to effectively manage multiple priorities, will be paramount. Leveraging your operational expertise and critical thinking abilities, you will anticipate needs and provide timely solutions with the utmost professionalism.

Scheduling & Gatekeeping:

• Manage and maintain an ever-evolving calendar for the President, as well as other members of the Executive Leadership team, encompassing both in-person and virtual meetings on a global scale.
• Act as a liaison between internal staff and external partners at all organizational levels.
• Advocate for efficient time management, ensuring a well-balanced schedule for the President.

Travel Management

• Coordinate all travel arrangements for the President, including transportation, accommodations, and related logistics.
• Coordinate travel arrangements for C-Suite as required, including transportation, accommodations, and related logistics.

Operations Acumen:

Apply your comprehensive understanding of Varis' operations to enhance the effectiveness and responsiveness of the President and the management team.

Administrative Support:

• Handle expense reimbursement processes for the President.
• Assist with various administrative tasks as assigned.

Board Preparation:

Coordinate logistical aspects for board meetings held globally.  

Polish and and prepare Powerpoint presentations for the President. 

Executive Assistant to Varis C-Suite 

• Organize internal and external events on behalf of the President and the Executive Team.
• Provide support to the Executive Team on diverse projects as needed.
• Provide travel support to C-Suite as needed. 
• Provide scheduling support and scheduling gatekeeping to C-suite as needed.  

• Minimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment.
• Mandatory minimum of 4+ years of direct support to a CEO, President, or Division Head.
• Project / Program management experience. 
• High level of proficiency in Powerpoint and MS-Excel. 
• Extensive experience in logistics management, including handling complex schedules and international travel arrangements.
• Strong business acumen and a solid understanding of operational priorities.
• A self-starter who can take ownership of tasks and work independently with minimal supervision from the executive.
• Adaptable and capable of working effectively with limited information and in ambiguous situations.
• Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally.
• Meticulous attention to detail and a commitment to delivering excellence in a fast-paced environment.
• Polished verbal and written communication skills across all levels, including managing requests for the President's time.
• Proven ability to independently drive projects to completion.
• Capacity for creative thinking, a sense of urgency, and adaptability to rapidly changing needs and priorities.
• Proficiency in computer literacy, including expertise in the Microsoft Office Suite.
• Flexibility and responsiveness in handling emails, texts, and phone calls.
• Availability to perform job duties outside of normal business hours when necessary.
• Willingness to travel as required, serving as the primary on-the-ground support for the President across domestic and international locations.

• A passionate individual with a genuine desire to contribute to the success of others, capable of connecting with individuals at all levels of the business.
• Proactive, resourceful, and efficient in resolving problems and conflicts while maintaining a high level of professionalism and collaboration.
• Demonstrates a strong commitment to maintaining confidentiality.
• Displays sensitivity towards cultural diversity and exhibits a global mindset.
• Contributes positively to the company culture.
• Able to adapt seamlessly to a fast-paced and ever-changing environment.

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