Executive Assistant the COO

About Loyal

Loyal is pioneering the development of drugs that help dogs live longer and stay healthier as they age. We’ve already achieved historic milestones on our path to gaining FDA approval for the first lifespan extension drug for any species.

Our mission is longer, healthier lives for all, and our ultimate aim is to translate our work with dogs into the first-ever aging drugs for humans, too. The company was founded in early 2020 and we’ve raised more than $50M from top investors including Khosla, First Round Capital, Collaborative Fund, Longevity Fund, Quiet Capital, and BoxGroup.

About the role

Loyal is ~18 months away from our projected launch of our first product to market. We're looking for an experienced Executive Assistant to support our COO, Sudhi Gogna, who will handle a wide range of administrative support tasks while juggling diverse responsibilities for the organization.

We’re looking for someone who enjoys streamlining hectic days, who can jump into the chaos, and thrive in a constantly changing environment. We value someone who is a self-starter, incredibly organized, detail-oriented, and flexible. The ideal candidate should be able to help build and maintain external and internal relationships, and have excellent oral and written communication skills. 

You will be reporting directly to the COO, Sudhi Gogna.

• Calendar Management
• Schedule and manage appointments, meetings, and events for the COO.
• Prioritize meetings based on evolving context and proactively adjust her schedule.
• Ensure Sudhi’s calendar is well-organized, and conflicts are minimized.
• Schedule meetings with external partners and vendors.

• Email and Communication Management
• Filter and prioritize emails, responding to routine inquiries on behalf of Sudhi
• Draft and proofread emails and other written communications
• Collaborate with other members of the executive team and department heads to coordinate activities and information flow.

• Travel Coordination
• Plan and coordinate all travel arrangements including flights, accommodations, and ground transportation

• Meeting Support
• Prepare meeting agendas, materials, and presentations as needed.
• Attend meetings, take notes, and provide follow-up summaries or action items.

• Information Management
• Maintain confidential files and documents, ensuring easy access to important information.
• Help organize and categorize information to facilitate quick retrieval.
• Track and reconcile expenses, and prepare expense reports ensuring adherence to the Loyal’s financial policies.

• Project Assistance
• Assist Sudhi with some projects, including research, data analysis, and presentations.
• Track project timelines and milestones.

• Vendor and Stakeholder Relations
• Liaise with vendors, clients, and other stakeholders on behalf of Sudhi.
• Handle routine inquiries and coordinate meetings or calls.

• Growth-mindset - You’re highly open to and responsive to feedback. You realize there is much you won’t initially understand about how we operate and you are keen to learn.
• Lightening-fast - You respond to asks quickly and with a positive, solution-focused attitude.
• Prioritization-guru - You’ll be juggling many things at once and you know what to do first and what can wait. No job is too small.
• Detail-Oriented - You have exceptional organizational skills, don’t drop things and can always be counted on to follow through.
• Efficient - You respect the time of those around you and know how to work with people who are squeezed for time. 
• Emotionally-intelligent - You have a good feel for company relationships and management dynamics. You have a respectful tone and work collaboratively with folks to achieve objectives.
• Independent operator - You don’t need task-level management. You can plan out and execute projects, using all available context to make decisions

• 4+ years of experience in an assistant, administrative and/or operations-focused role supporting an executive-level team member, ideally in a startup or high growth environment
• Excellent tech/computer literacy
• Experience: Google Suite, Docusign, Slack, Dropbox and Zoom
• Highly organized, and able to efficiently prioritize a large workload of tasks
• Strong communication skills, and ability to interact with internal and external partners
• Ability to work in an ambiguous, rapidly changing environment
• Self-motivated, and works well under pressure
• Fast typer so you can take good notes

• Full coverage health insurance (medical, dental and vision) for you and your dependents.
• Unlimited vacation and paid holidays
• All 3-day weekends turned into 4-day weekends 🎉
• $1000 home office equipment stipend
• $150/month wellness budget (cleaners, spa, food)
• $75/month fitness budget
• $100/month learning budget (books, courses, etc.)
• Paw-ternity leave - adopt a dog and get a day off with your new family member 🐶
• Annual company retreat at beautiful locations across the country (recently: Tahoe, Cape Cod)
• Flexible remote work opportunities
• Competitive salary depending on your background and location
• Company equity options grant for new hires

Loyal is founded and led by a first-gen, female CEO and is proud to be an equal opportunity employer. We do not discriminate against applicants based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. 

Our Values

Lean into moonshots | We do not settle for incremental change. We have the bravery to take risks and shoot for the impact we want to have.

Opportunity is at the intersection | We lean into combining disciplines, expertises, and perspectives not normally adjacent. We design our organization to facilitate cross-pollination and cross-collaboration. We reject silos.

Expertise without ego | Titles do not determine who has a voice. We work on hard, technical problems and have a ton of fun while at it.

Learning by doing | Our path is novel and many things we are doing have never been done before. We lean into MVPs and are open to unexpected outcomes.

Lead with context | We value transparency and equip people with the context and background necessary to make their own decisions and act in the best interest of Loyal. Empower the team to succeed.

Empathy and respect for all life | Our patients are not just numbers. Our work is intentional, thoughtful, and guided by respect for life. We take our responsibility to pets and pet parents seriously.

Tags