Executive Assistant

MacroHealth's mission is to make buying and selling healthcare services simple and powerful.

We provide a Health Marketplace-as-a-Service platform that enables Payers, Providers, and Health Market Partners to Optimize and Connect their unique healthcare ecosystems.

Our Optimization solutions provide analytics and connectivity focused on optimizing healthcare pricing and payments. We provide health Payers with data enhancement, analytical tools, and market benchmarking to design Provider network solutions that are optimized for each unique member group. With our Connect solutions, a single EDI/API implementation can connect our clients with their chosen Providers, Provider Networks and industry Partners.

Our team has a vision to create Intelligent Health Markets that dramatically improve healthcare cost, quality and access for everyone.

Position Summary: 

Executive Assistant provides support for top-level executives and plays an integral part in the day-to-day operations of our successful organization. You bring prior executive-level administrative experience, excellent communication skills, and embody a humble, no-task is too big or too small attitude. In the role, you act with an appropriate sense of urgency and prioritization and be comfortable with ambiguity. 

Key Relationships: Executive team, Management Team, People Operations Team 

Key Accountabilities:  

• Build trust-based relationships across teams, regardless of any individual’s role 

• Support a small team of busy executives with their daily and recurring business needs to improve their operational efficiency 

• Constantly look for ways to reduce the administrative tasks of the executive team to enable them to focus on strategic opportunities and leadership  

• Manage multiple calendars simultaneously, quickly adapting with flexibility as schedules, priorities, and timelines change 

• Interact with stakeholders inside and outside of the company in a professional and courteous manner, serving as an extension of the executive team and ambassador of company culture 

• Organize and schedule board meetings, including all materials, set-up, and follow up 

• Practice sound judgment and handle confidential information 

• Participate as a team player assisting with internal operational meetings and events, and collaborating and problem-solving with other team members in a respectful manner 

• Partner with team members across locations to facilitate remote working and in-office activities 

• Facilitate onboarding of new team members 

• Providing office management and administrative support at our Kirkland, WA office location with a hybrid work model, onsite 2-3 days per average week 

Knowledge, Skills and Abilities:  

• Outstanding professional communication skills, both verbal and written 

• Sound judgment and flexibility in balancing competing priorities in a fast-paced environment 

• Aptitude to quickly learn operational processes, organizational structure, and objectives of the team 

• History demonstrating a terrific work ethic accompanied by an ever-positive, practical, and helpful attitude 

• Understanding and practice using discretion in handling highly confidential matters and interfacing with all levels of individuals, internally and externally 

• Demonstrated, careful attention to detail 

• Proven ability to multi-task and handle competing requests and timelines 

• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, and PowerPoint as well as knowledge/team management tools such as SharePoint and MS Teams 

Required Education and Experience:  

• 5+ years of executive assistant experience 

• Bachelor’s Degree preferred but not required 

Physical Demands: 

• Eye neck and shoulder strain resulting from extensive time working at a computer  

Core Competencies:

Customer Success:

· Align our actions and success with those of our customers

· Actively listen to understand and solve customer needs

Team Member Success:

· Assume positive intent and show respect

· Serve as an ambassador of our culture and invest in each other

Integrity:

· Surface issues constructively and openly address mistakes

· Respectfully challenge ideas yet commit to decisions

Leadership:

· Avoid complacency – always reaching to innovate and simplify

· Respect the best ideas – regardless of source

Macro Perspective:

· Consider our interdependencies and break down silos

· Act like shareholders – making decisions to drive future valu

MacroHealth is an equal opportunity employer.

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