Executive Assistant - Consulting Services

About Catena:

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for a prosperous future at no cost to our candidates. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the Job:

Role: Executive Assistant
Work Schedule: Full-Time | Mon - Fri | 8 AM - 4 PM Eastern Standard Time (Synchronous)
Salary Range: 1,200.00 - 1,400.00 USD per month (Depending the on skills and experience)

We are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organized and performed on time. A successful candidate should be able to act proactively and without guidance while understanding the executive's needs and adhering to its policies.
 

Executive Assistant responsibilities are

• Get to know and understand the workflow of the client, and assist in streamlining processes.

• Inbox and calendar management, ensuring timely responses to important emails and scheduling appointments.

• Vendor management, including sourcing and liaising with service providers.

• Public relations and communication support, maintaining a positive online and offline presence.

• Project management skills to oversee and coordinate various tasks and deadlines. Taking detailed notes during meetings and organizing them for future reference.

• Help bring order and organization to the current process, identifying areas for improvement and implementing changes.

• Assist with financial analysis, marketing, and research as required. Research and identify presentation designers, contact bureaus, and speakers for various projects.

• Take notes for the client's book project and provide organizational support.

• Light graphic design for presentations, reports, and marketing materials.

• Basic accounting tasks such as managing receipts, reimbursements, and invoices.

• Contact management for publishing, helping the client establish connections within the industry.

Executive Assistant requirements are:

• A minimum of 3 years experience working in an Executive Assistant or Senior Executive Assistant position

• Profound experience with office management systems and procedures. Outstanding MS Office, Google Workspace, and Canva knowledge

• High attention to detail and exceptional organizational skills.

• Strong organizational and time management skills

• Strong verbal and written communication skills in English

Tags