Event Planner

Surf Office organizes productive team retreats for tech companies and startups. In our locations in Europe and the US, we provide our clients with workspaces, accommodations, and team-building experiences. We are a tech-enabled, fast-growing, bootstrapped, remote company with a strong vision for the future of work.
Our groups range from 20-400 people all over the globe. Our expert team of retreat planners helps manage these group bookings and guides them through our unique planning process to the execution of a successful event.
We are looking for a reliable, resourceful, and flexible company retreat event planner/executive to join our team of remote retreat facilitators.

Job responsibilities:

• Manage the retreat planning flow from start (when a new group is confirmed) to finish (when the group checks out of their accommodation)
• Keep all retreat planning details under wraps: hotel booking, invoicing between vendors and the client, booking team building activities, etc.
• Use our unique retreat planning dashboard to communicate with the client and the vendors and keep things updated
• Update and improve our tools and processes: We are scaling quickly and iterating as we go along.

Job requirements:

• Fluent English
• Event planning experience
• Hospitality mindset
• Tech savvy: We use solutions like Coda to power our work and help us scale and streamline processes.
• Self-starter and responsible: We have a flat hierarchy, and you will be in charge of managing your own workload.
• Ability to overlap with the CET timezone for a few hours every week: Most of the team is based in Europe, and it will be necessary to attend some meetings.
• Ability to invoice Surf Office for your services

Compensation:

• Monthly compensation for planning tasks in the lead-up to the event
• Per diem compensation during the event days: If required to travel on-site, depending on retreat structure
• PTO 25 days + 5 days allocated bank holidays

Perks:

• Flexible schedule: Our work sometimes requires us to put in a few hours on the occasional weekend or bank holiday due to the nature of group travel. However, this also means you are free to take any time off you need whenever. Apart from a few meetings, we don’t have shifts, office hours, etc.
• Growth Stipend 650 Eur per year: You can reimburse anything that can help you to grow personally or professionally: online course, conference ticket, therapist, coach, MBA, tutor, language course, etc)
• Productivity stipend 350 Eur per year: You’ll receive an Amazon voucher to purchase whatever will boost your productivity)
• Our own company retreat twice a year
• Fully remote
• Fast-growing startup welcoming proactive, hands-on approach and critical thinking

Start: TBD
This is a full-time position, but we are open to part-time work, too.

Application submissions:
Interested in this position? Please fill out this form.

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