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Posted on: 17 November 2023





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Benefits Specialist

CALSTART develops and implements large-scale zero-emission transportation solutions with businesses, governments, and organizations to mitigate climate change, and support economic growth. 

For over 30 years, it's been CALSTART's mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.  

CALSTART is looking for a Benefits Specialist
to join our People Resources team and manage and support the day-to-day benefit plan and leave administration for our organization and employees. You will be a strong partner to our stakeholders and teams and will focus on supporting innovative processes that support an exceptional employee experience. This role will be remote and report to our Compensation and Benefits Manager. There will be plenty of opportunities to expand your skillsets and learn other areas of compensation and benefits! 

What you'll do:

  • Ensure the accuracy of all benefits enrollments in the HRIS electronically transmitting to vendors with accurate eligibility information 
  • Assist with new-hire benefit orientations. 
  • Assist with the open enrollment process. 
  • Ensure employee enrollment with carriers and process life status changes. 
  • Distribute all benefits enrollment materials. 
  • Respond to day-to-day benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries. 
  • Process and administer all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA with assistance of Compensation and Benefits Manager. 
  • Assist employees regarding benefits claim issues and plan changes. 
  • Respond to retirement plan inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment. 
  • Effectively interpret FMLA, CFRA and ADA implications as they relate to leaves of absences/disabilities. 
  • Reporting and data analysis, including Performing quality checks of benefits-related data and accuracy of billing information. 
  • Other duties as assigned based on department and company needs. 

What You'll Bring to the Table: 

  • 2-4 years of experience in benefits administration and/or HR
  • Strong knowledge of employee Federal and State benefits and leave laws, particularly in the state of California. 
  • Experiencing managing leave of absence processes including FMLA, CFRA, Military, Disability 
  • Excellent written and verbal communication skills. 
  • Excellent organizational and time management skills. 
  • Experience working with HRIS systems, ADP Workforce Now a plus 
  • Proficient with Microsoft Office Suite or similar software. 
  • Bachelor's degree in HR or equivalent experience in an HR function 
  • HRCI and/or SHRM certification a plus 
  • Experience with reporting and data analysis a plus 

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you. 

We're a tight-knit team of world-class scientists, engineers, business minds, and product designers who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success! 

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time,  paid family leave, and more! 

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law. 

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