Administrative Office Associate

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client’s plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation.

Administrative Office Associate Responsibilities:

• Reporting to management and executing instructions.
• Liaising with management and staff regarding administrative matters.
• Keeping track of account balances and managing petty cash.
• Approving expenditure and issuing payments to vendors and suppliers.
• Verifying timesheets and processing payroll.
• Overseeing the maintenance, repair, and replacement of office equipment and furniture.
• Scheduling and managing meetings, conferences, workshops, and special events.
• Making travel arrangements, coordinating conference calls, and handling RSVPs for events.
• Maintaining confidentiality with sensitive information and correspondence.
• Hiring and training new Office Administrators.

Administrative Office Associate Requirements:

• An Associate or Bachelor's degree in business administration, or similar.
• 3-5 years of experience in a similar senior administrative role.
• Advanced proficiency in word processing and spreadsheet software.
• Experience in payroll administration would be advantageous.
• Extensive experience in managing payments, budgets, and expenditures.
• Exceptional ability to manage office operations and oversee junior staff.
• Advanced ability to plan, schedule, and execute office-related events.
• In-depth knowledge of administrative recordkeeping practices.
• Experience in handling confidential and sensitive information.
• Excellent written and verbal communication skills.

All your information will be kept confidential according to EEO guidelines.

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