Administrative Assistant

Nacelle is a composable commerce platform provider that allows brands and retailers to easily syndicate commerce and content data to multiple heads, endpoints and channels by transforming, storing and reindexing data in real-time. With Nacelle, companies can future-proof their business by composing the commerce stack they want — giving them the agility needed to build unique and dynamic shopping experiences, while optimizing business operations for growth. Nacelle is a venture-backed company with over $75 million raised from institutional investors including Tiger Global, Index Ventures and iNovia. For more information, go to nacelle.com.

We are seeking a reliable and execution-oriented Administrative Assistant to join the Nacelle team. You will provide professional, executive support to our CEO, Brian Anderson to empower him to be more efficient and impactful. You will own strategic management of the CEO's calendar to ensure prompt meeting coordination and time management. The ideal candidate will be self-directed and feel confident in managing a varied workload from multiple inputs. You will be expected to provide a combination of business (50%) and personal (50%) support to the CEO. This position will require you to work on-site (Dallas Metro area) assisting the CEO as needed.

• Provide calendar and travel management for CEO
• Build out content for board meeting presentations and other investor meetings, as well as work on company slide decks, and other documents as needed
• Reconcile expense reports 
• Travel coordination for off-sites and other various team meetings 
• Take ownership of special projects such as establishing new—and improving existing—administrative systems and processes
• Liaise between the CEO, external parties and the internal team through high quality communication, always bringing incoming requests and tactical priorities to resolution
• Provide personal support to CEO such as running errands when they arise
• Sit in on meetings, take notes, address action items, and assign follow up tasks to drive initiatives forward

• A minimum of 3-5 years of experience providing administrative support, ideally to a C-level executive
• High-level proficiency in Google suite, Zoom, Slack, and calendar/event management
• Highly organized with superb attention to detail and a strong ability to execute
• Sound judgment and discretion when handling sensitive and confidential information
• Excited about the opportunity to have a front row seat working alongside our CEO and passionate about Nacelle's mission
• Capability to prioritize tasks, meet deadlines, and be flexible with changing priorities
• Ability to work independently, take initiative with minimal supervision, and hit the ground running
• Outstanding communication skills (oral and written) with high level of poise and professionalism
• You reside in the Dallas Metro area, and are comfortable working with the CEO onsite 2-3 days / week

• Experience in a fast paced startup is a plus

• Competitive compensation packages
• Stock options
• Robust benefits packages which include medical, dental, vision, HSA/FSA, as well as employer-paid life insurance, and short/long-term disability
• 401(k) with an employer match
• Unlimited Mental Health Teledoc appointments
• Paid parental leave
• Unlimited PTO in addition to paid holidays and sick days
• Monthly wifi stipend
• Home office setup budget

Nacelle is committed to paying fairly and competitively which is why we partner with a salary and equity database company to ensure we are aligned with market rates. To benchmark salaries, it’s based on the individual's level of experience and cost of living and we are able to use data from comparable venture-backed startups (over 3,000 across the US). Salary estimate for this role is  $65,000 - $75,000, actual salary will be determined by the candidate's experience level, and location. 

If you meet most of the criteria for this position, we would still love to hear from you! We believe in fostering talent, growing and providing training to our team as we believe great human beings come first and building skillsets can happen over time.

Nacelle is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. 

Nacelle is committed to providing reasonable accommodations for qualified individuals with disabilities who may require additional assistance in engaging in our application and interview process. Please feel free to reach out to Nacelle's Talent Acquisition Team at TA@getnacelle.com if you need any assistance completing our application or need accommodations during your interview process.

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