Administrative Assistant

Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS, we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:

• Quality in delivering solutions,
• Leadership,
• Innovation,
• Teamwork,
• Integrity in conduct,
• Responsiveness to our customer's mission

Job Description

DMS International (DMS) is seeking a proficient and detail-oriented Administrative Assistant to provide essential support in managing contracts and other administrative tasks. The Administrative Assistant will play a crucial role in ensuring compliance with government regulations and facilitating the smooth execution of government contracts. The ideal candidate should be familiar with government procedures and must have exceptional communication skills, attention to detail, and the ability to multitask in handling a diverse range of responsibilities.

Responsibilities

• Review task orders from clients for accuracy.
• Maintain, report, and bill hours associated with each project.
• Create time and accounting charge codes for each project.
• Maintain the timekeeping database for all instructors and consultants; Verify accuracy of instructor/developer timesheets.
• Obtain consultant quotes; make purchase request orders; verify consultant and ODC invoices.
• Create and provide customer and subcontract funding projections.
• Verify subcontract and contract modifications and invoices.
• Project and verify instructor professional enhancement budget and related activities.
• Estimate, book, verify, and invoice instructor travel as per government travel regulations.
• Schedule course resources including space and instructor availability, order all materials and supplies necessary for course deliveries.
• Report and work directly with the Program Manager on any necessary aspect of the contract.
• Manage administrative functions in the contract office.

Qualifications

• Strong organizational skills and ability to multitask and meet deadlines in a fast-paced environment.
• Strong customer service and troubleshooting skills.
• Professional level communication skills, both written and verbal.
• Professional demeanor, with experience working directly with clients.
• Ability to work independently and in a team environment.

Education

• BA/BS in Business Administration, Organizational Development, Education, Knowledge Management, or other relevant areas from a regionally accredited college or university

Required Experience

• Three years of experience as an administrative assistant or other relevant administrative support experience
• Minimum of three years of experience in an organizational training environment with at least two years of experience as a training coordinator or conference/seminar/meeting organizer.
• Experience in handling multiple projects simultaneously
• Experience in managing training requirements and student registration
• Excellent customer service skills

Position Type

• TBD

Location

• Remote
  

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