Accounting Manager, Revenue and Disbursements

Who We Are:

For more than a century, Big Brothers Big Sisters has been helping change kids' perspectives and giving them the opportunity to reach their potential.

Since 1904, Big Brothers Big Sisters has operated under the belief that inherent in every child is incredible potential. As the nation's largest donor- and volunteer-supported mentoring network, Big Brothers Big Sisters makes meaningful, monitored matches between adult volunteers (“Bigs”) and children (“Littles”), ages 5 through young adulthood in communities across the country. We develop positive relationships that have a direct and lasting effect on the lives of young people.

Position Purpose

As a direct report of the Director, Finance the Accounting Manager, Revenue and Disbursements will bring a highly organized and detail-oriented approach as a member of the finance team and member at Big Brothers Big Sisters of America (BBBSA). The Manager will play a crucial role in ensuring accurate financial transactions and efficient cash flow management while maintaining positive relationships with vendors and customers. The Accounting Manager, Revenue and Disbursements will lead with a collaborative approach in assisting accounting and department staff with software support and data research/query preparation.

Essential Duties and Responsibilities

Accounts Payable:

• Oversee the Accounts Payable (AP) function, including invoice processing, matching documentation, and ensuring timely and accurate payments to vendors/agencies by utilizing bill.com.
• Supervise the AP team, providing guidance, training, and regular performance feedback and assessments.
• Review and approve vendor invoices, credit card expense reports, and federal grant pass-through payment requests for accuracy and compliance with company policies.
• Monitor and manage 1099s, vendor relationships, addressing inquiries and resolving any discrepancies.
• Collaborate with other finance/accounting department staff to streamline the procure-to-pay process and optimize vendor terms.

Accounts Receivable:

• Lead the Accounts Receivable (AR) function, including monthly invoicing, cash application, and collection activities by utilizing bill.com.
• Supervise the AR team, providing guidance, training, and regular performance feedback and assessments.
• Review and approve Big Brothers Big Sisters (BBBS) agency invoices, credit memos, and adjustments to ensure accuracy and adherence to established guidelines.
• Oversee the cash application process, ensuring accurate and timely posting of agency payments.
• Collaborate with appropriate departments to resolve billing and collection issues and foster positive customer relationships.
• In partnership with the Resource Development (RD) department, reconcile revenue between Intacct and CRM systems.
  

Financial Reporting:

• Generate regular AP and AR reports, analyze trends, and provide insights to senior management.
• Assist in month-end and year-end closing processes, including account reconciliations and journal entries related to AP and AR transactions.
• Ensure compliance with accounting standards and internal controls in all AP and AR activities.

Process Improvement:

• Identify opportunities to enhance AP and AR processes, automation, and efficiency.
• Implement best practices to minimize errors, reduce processing time, and optimize working capital management.

Team Leadership:

• Assist with annual audit and PBC schedules.
• Lead, motivate, and develop the AP/AR team, fostering a collaborative and high-performance work environment.
• Provide guidance on complex transactions, escalate issues as needed, and facilitate cross-functional collaboration.

People Management:

• Recruits, trains, retains & cultivates professional development of direct reports. 
• Direct and indirect supervision of team members at varying position levels. 
• Demonstrates a commitment to culture diversity and inclusion that reflects BBBSA's commitment to JEDI (justice, equity, diversity and inclusion.)
• Creates a dynamic, supportive and effective team that is impactful across the BBBSA network. 
• Leads and manages resources (people and capital) that retains and cultivates positive, measurable, success. 
• Monitors progress against performance targets; implements countermeasures as needed. 
  

Culture

• Demonstrates a commitment to cultural diversity and inclusion that reflects BBBSA's commitment to JEDI (justice, equity, diversity, and inclusion)
• Champions internal and external culture of the organization focusing on being a JEDI-focused youth empowerment and equity organization.
• Manages related and other duties as assigned in support of department and business needs.

Travel: Approximately 5%

Location: United States (Remote)

Education & Related Work Experience

Education Level: Bachelor's degree in accounting or related field, relevant educational or professional certification or equivalent work experience desired. High school diploma or equivalent required.

Years of Related Work Experience: Minimum 2-5 years' experience in bookkeeping and familiarity with basic accounting principles required. At least 2 years' supervisory experience required. Experience in a nonprofit environment is preferred, but not required.

Work Experience: Knowledge of banks, banking systems, and cash management required; Candidate must have working knowledge, preferably advanced expertise of Microsoft Office Suite software and experience with or obtain proficiency within thirty (60) days of employment on the following software systems (training to be provided by BBBSA):  Sage Intacct, Bill.com, Datarails, and Martus software; Certifications required within 1 week of employment (to be provided by BBBSA): DOJ grant financial management training, Udemy's and Sage Academy financial-related courses.

Skills and Knowledge: Excellent verbal and written communications skills; Excellent organizational skills and attention to detail; Acuity for reading computer screens and/or documents and making changes as necessary/required; Analytical abilities and multitasking to identify problems and recommend solutions; Accuracy and attention to detail, organizational, and time management skills, while maintaining high levels of initiative in order to work within deadlines; Uses best practices and demonstrates up-to-date knowledge and skills in technology; Excellent interpersonal and customer service skills; Ability to work independently and collaboratively in a fast-paced environment; Professional demeanor and strong interpersonal skills; Advanced problem-solving skills and a proactive approach to tasks; Demonstrated discretion and ability to handle confidential information with integrity, discretion, and a professional approach.

JEDI Commitment

At Big Brothers Big Sisters of America, justice, equity, diversity, and inclusion (JEDI) is an integral part of our values and mission. We recognize, affirm, and celebrate the diverse backgrounds, lives, and experiences of all of our stakeholders, including youth, families, donors, volunteers, and staff. We ensure the opportunity for all voices and perspectives to be heard and honored. In the workplace, we foster an environment where all people can be their best selves. We affirm that every person [regardless of ability, age, cultural background, ethnicity, faith, gender, gender identity, gender expression, ideology, income, national origin, race or sexual orientation, marital or veteran status] has the opportunity to reach their full potential. We strive to realize the full potential that is within all of us by ensuring that all voices and perspectives are heard and honored.

Equal Employment Opportunity

BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, citizenship, religion, national origin, age, sex, familial or marital status, pregnancy, military or veteran status, sexual orientation, gender identity or expression, genetic information, disability, or any other legally protected status in accordance with applicable local, state, and federal laws, regulations, and ordinances.

Americans with Disabilities Act

Employee must be able to perform all essential job functions, with or without reasonable accommodation.

Job Responsibilities

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBSA may change the specific job duties with or without prior notice based on the needs of the organization.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Big Brothers Big Sisters of America is directly recruiting and hiring for this position. We are not engaging any staffing/recruitment firms or agencies for this position. If any candidate profile/resume/identifying information is sent to Big Brothers Big Sisters of America and/or Big Brothers Big Sisters agencies we will not pay any referral or firm fees in relation to this information.

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